When you interact with us, for example, by email or phone, on our website, through our social media accounts, when you visit our physical premises, or at events, we may collect your personal data.

In particular, we collect your name, email address, telephone number, physical address, and communications metadata such as your IP address, time signature, and potentially geographical location details as contact information.

When you create an account on our IPMS, we collect identifying information such as usernames as well as authenticating information such as passwords.

When you engage us for our services, we collect transactional information such as payment details (e.g. bank account information and billing address).

When you send an unsolicited job enquiry or respond to an employment offer, we may collect professional information such as employment history, schools attended, references, or certifications.

When you engage with us on social media, we may gain access to personal information from your social media accounts, such as profiles, photos, videos, stories, comments and other content generated by you where our name and/or services are mentioned or appear, when you authorize a third-party social network to share your personal data with us or when you use a social networḱ feature that is integrated with our website

We collect all the information listed above directly from you. We may also collect other information about you, indirectly from other sources, such as our partners or social media platforms.

Cookies are files containing identifiers that are sent by a web server to a web browser. They are stored on your device to remember information about you, including user preferences and login details.

We do not use cookies on our website other than those cookies that are strictly necessary for our website to function. These cookies ensure basic functionalities and security features of the website. Strictly necessary cookies are automatically set when you visit the website and cannot be switched off without loss of website functionality. You can set your browser to block these cookies, but this may cause some parts of the website not to work. These cookies do not store any personally identifying information.

We process your personal data in order to:

• provide you with our services
• carry out commercial transactions with you
• provide you with relevant informational communications
• respond to job enquiries
• keep records of our activities to comply with financial obligations or to aid in dispute resolutions

Our processing of your personal data is lawful as long as there are legal grounds for doing so.

We collect and process your data on the following legal grounds:

Processing necessary for the performance of a contract or prior to entering into a contract

When you start a client relationship with us, say by making an enquiry, getting in contact, etc. we process your contact information on a precontractual or contractual basis. Further, should you decide to engage us for our services, we may then collect and process identifying and authenticating information on the same grounds. Also, transactional information will be processed in the course of our business relationship. Finally, if you respond to a job offer or send us an employment application, your professional information will also be processed.

Processing on the basis of your consent or our legitimate interest

As a result of your actions or of our business development activities, we may obtain your contact information. These data might then be used to get in contact with you with the purpose of informing you of our services. Please note that you can exercise the right to withdraw your consent or to object to the processing of your personal data at any time by contacting us at adp@araucaria.legal.

Processing necessary for compliance with a legal obligation

We as a business have legal obligations under both national and international law. In order to fulfil our obligations, we process your personal data for compliance purposes, record keeping, or fiscal, employment, or security reasons.

We may also use plugins on our website linking to social media platforms. The third-party platform’s use of information collected from you (or as authorized by you) is governed by its own privacy policy and your settings on their service. If you do not wish a third-party social network site to attribute data collected via our website to your account on that social network, you must log out of the relevant social network site before visiting our website.

You can also limit the use of tracking technologies, such as cookies, by configuring your browser to warn you before accepting them, or you can simply configure it to refuse them.

We do not sell your personal data to third parties.

We may disclose your personal data to third parties (e.g. professional partners, agents, and service providers) insofar as this is necessary to provide you the services for which you engaged us.

We do not transfer your personal data outside of the European Union or to countries which are not subject to an adequacy decision, except in cases when processing is necessary for carrying out the service for which you engaged us.

Note however that your data may be transferred to any country worldwide where you require that services be provided.

Please note that if you publish a review of our company on Google, your data may be transferred to the United States.

We take appropriate technical and organizational measures to secure your personal data and to prevent the loss, misuse, or alteration of your personal data.

When the personal data that we process is no longer required for the purpose for which it was collected, or to meet legal obligations, they will be deleted or destroyed securely.

You have the following rights in relation to your personal data:

• You have the right to be informed about how your personal data are processed and to access your personal data at any time by contacting us at adp@araucaria.legal
• You have the right to rectify your personal data or to have your personal data erased under certain conditions
• You have the right to restrict the processing of your personal data under certain conditions and, when based on legitimate interest, you have the right to object to the processing
• When based on consent, you have the right to withdraw your consent at any time
• You have the right to data portability, that is, to receive the personal data in a structured, commonly used format and to transmit those data to another controller without hindrance from us
• If you are not satisfied with how we process your data, you have the right to make a complaint to a supervisory authority

You can exercise your rights at any time by contacting us at adp@araucaria.legal.